Software Review: Hands on with Adobe Acrobat 9 Pro Extended: The ‘Swiss Army Knife’ of High-Tech 3-D Collaboration

Putting it all Together

Assembling your portfolio is the simply a matter dragging each of your files into the provided portfolio editor, choosing a layout, personalizing it by adding a welcome message and header that can include graphics, selecting a color scheme, specifying file details and publishing it to PDF format. I did it, and it only took a few minutes - the flow is extremely intuitive.

Figure 6 – The Portfolio Editor

Once you’ve pulled together all your presentation material, which can include a variety of rich media documents, stand alone video, audio, PDF files, Web pages and more, you consolidate and share your work in a customized PDF Portfolio. The finalized portfolio is a PDF file that can be viewed by any one who has the Adobe Reader 9.

Sharing and Collaborating

Acrobat 9 Pro Extended comes with built-in capability that enables you to share your work

and collaborate with project team members around the world.

You click on the ‘Send & Collaborate Live’ menu pick to synchronize your documentview and share it with team members.

Activating this option allows you to signin to where you first inviteyour attendees via email. When they join you by clicking an email link every action you take in your PDF document, like changing pages or zooming in to a portion of a page is seen by them. And to participate, all they need is the free Adobe Reader 9.

Once attendees are signed in to the collaborative meeting they’ll also be able to on-screen chat or hook up by phone. And, as the meeting’s initiator you can also allow team members to see your desktop in real time, or turn over control to another person’s desktop.

Video: Synchronizing Document View in Acrobat 9 Pro Extended


Adobe has evidently put tons of thought and time into this product, and it shows. The melding of Flash and Acrobat have yielded a collaborative tool that has even more features and capabilities than I’ve mentioned in this short review, and it has arrived just as the need for collaborative solutions are becoming a ‘must have.’ Whether you’re trying to address team challenges in mechanical design, software development, architecture, marketing, or need to coordinate any effort you should seriously consider this cost effective tool. Adobe offers a free 30 day trial, and I’d strongly recommend that you visit their site and give it a try; it’s bound to open your eyes to new business possibilities.


By: David Heller

David Heller has written more than twelve technical and fiction books published by Addisson-Wesely, Simon-Schuster, Prentice-Hall, McGraw Hill, and more, was a technical writer and professional columnist, and has devoted the past fourteen years to the Internet business primarily focused on MCAD/CAM, Electronic Design Automation, Architectural Engineering & Construction, and Geographical Information Systems.

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